Payments — Barnflow Billing

Where payments live

• Staff: /app/billing/payments and per-invoice Payments tab.
• Owner portal: /portal/invoices/[id] → Pay → receipt.

Methods

• Portal (if enabled): card/ACH through configured provider. Confirmation + receipt via Resend.
• Staff-recorded: check, cash, wire/ACH manual. Staff creates payment record against invoice(s).

Sign in with Google or email and password. Horse owners should use the same email the barn invited.

Applying payments

• One invoice, one payment: payment amount ≤ balance closes invoice to paid.
• Partial payment: balance > 0 → status partial.
• One payment, multiple invoices: applies to oldest due first unless owner specifies invoice #.
• Overpayment: excess becomes credit on client account.

Refunds

• Recorded as negative payment + optional adjustment line.
• Requires owner or admin (last-owner protection still applies).
• Logged in audit_events with actor and reason.

Receipts & history

• Receipt emailed via Resend to clients.email.
• Staff ledger shows payments per property/horse/client/date. Owners see only own payments (RLS via clients.user_id/client_horses).

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